KYB documents required for Corporate Account

This checklist outlines the standard documents required to onboard your company with us.

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I. Sole Proprietorship

• SSM Documents:
  • Business Registration Certificate (Form D)
  • Business Information Profile (formerly Form A/B for registration)
• Owner's Documents:
  • NRIC (Malaysian) or Passport (non-Malaysian) of the Sole Proprietor.
  • Proof of Residential Address (e.g., utility bill dated within 3 months).
  • e-KYC Verification: Self-portrait photo of the owner holding their ID and a handwritten note with "For SINEGY" and today's date.
• Business Documents:
  • Proof of Source of Funds for the business.

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II. Partnership

• SSM Documents:
  • Business Registration Certificate (Form D)
  • Business Information Profile (formerly Form A/B for registration)
• Partners' Documents:
  • NRIC (Malaysian) or Passport (non-Malaysian) for all Partners.
  • Proof of Residential Address for all Partners (dated within 3 months).
  • e-KYC Verification: Self-portrait photo for all authorized signatories.
• Business Documents:
  • Partnership Agreement.
  • Partnership Account Mandate Form (signed by all partners, specifying authorized signatories).
  • Proof of Business Address (e.g., utility bill dated within 3 months).
  • Proof of Source of Funds for the business.

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III. Private Limited Company (Sdn. Bhd.)

• SSM Documents:
  • Latest SSM Corporate Information Profile (e-Info printout).
  • Company Constitution.
  • Incorporation Documents (provide one set based on incorporation date):
    • If registered under Companies Act 2016: Section 17 (Notice of Registration), Section 14 (Application for Registration), and Section 58 (Register of Members).
    • If registered under Companies Act 1965: Form 9 (Certificate of Incorporation), Form 24 (Return of Allotment of Shares), and Form 49 (Register of Directors).
• Individual Documents:
  • NRIC / Passport for all Directors, Ultimate Beneficial Owners (UBOs), and Authorized Signatories.
  • Proof of Residential Address for all individuals listed above (dated within 3 months).
  • e-KYC Verification: Self-portrait photo for all Directors and Authorized Signatories.
• Corporate Documents:
  • Certified Board of Directors' Resolution authorizing the account opening and specifying signatories.
  • Proof of Business Address (dated within 3 months).
  • Latest Audited Financial Statement (or recent management accounts if newly incorporated).
  • Proof of Source of Funds.

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IV. Public Limited Company (Bhd.)

• Includes all documents required for a Private Limited Company (Sdn. Bhd.), plus the following:
• Enhanced Due Diligence Documents:
  • Latest Full Annual Report (not just the financial statement).
  • Register of Substantial Shareholders (shareholders with 5% or more).
  • Prospectus or other offering documents if funds are from a recent public offering (e.g., IPO).
  • Verification of Listing Status on the Bursa Malaysia website.

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V. Special Consideration: Regulated Entities

(e.g., Trust Companies, Financial Institutions, Capital Market Firms)

• These entities must provide all the documents corresponding to their company type (e.g., Sdn. Bhd. or Bhd.) in addition to:
• License to Operate: A certified true copy of the license or registration certificate from the relevant regulatory authority (e.g., SSM for Trust Companies, Bank Negara Malaysia (BNM) for financial institutions, Securities Commission (SC) for capital market firms).
• Internal AML/CFT Policy: A copy of the company's internal policy documents for Anti-Money Laundering and Counter-Financing of Terrorism.
  
  IV & V is not listed in the Corporate Onboarding Form, kindly submit the onboarding documents by email to [e-mail]. 

Important Note:

Please use company letterhead for Board Resolution and Declaration of Source of funds submission

Attachments: 
Sample Board Resolution for corporate account opening
Sample Declaration of Source of Funds for Corporate Account